COVID-19 (coronavirus) Portal

This portal will assist student leaders in navigating the COVID-19 pandemic while respecting the mandated health and safety regulations.

If you have any questions or concerns regarding in-person activities, please email the University Administration here.

Policies & Procedures for In-person Activities

Last Updated: October 22, 2021

COVID-19 Regulatory Bodies

It is important to be up-to-date regarding their policies and procedures.

University of Manitoba Administration

Government of Manitoba

Government of Canada

University of Manitoba Administration's Policy - September 29, 2021

“All on and off campus student-led activities must be approved by the Vice Provost (Student Affairs).


Students must complete the In-person Activity form and send to three weeks ahead of their planned activity.”


University of Manitoba Administration

Last updated: September 29th, 2021


This policy effects everyone and in-person activities constitutes ANYTHING in-person such as face-to-face meetings, tabling, events, etc.


This form can be found at at the bottom right called Student-led in-person activity request form (doc).


The University Administration will provide new updates here.

If you have any questions or concerns regarding in-person activities, please email the Administration here.

UMSU supports all of the health and safety policies and procedures implemented by the COVID-19 Regulatory Bodies in-place to safely protect students and the greater community.

UMSU has been in various discussions and has been compliant with the guidelines established by the University of Manitoba Administration and the Government of Manitoba with respect to health and safety policies and procedures.

As the situation changes daily, we recommend following the guidelines established by the relevant COVID-19 regulatory bodies like the University Administration.

UMSU’s role with in-person policies is delivering the important information and updates to students, we unfortunately do not have any say in the policies created.

UMSU is also not involved with the approval procedure of in-person activities and has no say in what gets approved and what does not. Anyone from UMSU wishing to host any in person activities also has to apply for approval.

As we all try to return to in-person in safe manner, it is encouraged all Student Leaders stay up to date regarding COVID-19 policies and procedures regarding activities, events, operations, etc. established by the University Administration and the Provincial Government.

The UMSU Clubs Administration will not condone in-person activities that do not follow proper COVID-19 policies and procedures established by the relevant regulatory bodies such as the University Administration and the Provincial Government.

List of Recognized Student Clubs found here. Directory of Student Clubs are here.

List of Recognized Student Associations found here.


Last Updated: November 2, 2021

The purpose of this general guide is to provide direction to Student Leaders on the proper steps and on who to contact when hosting in-person activities. Due to the specific nature of activities/rooms/protocols, they all cannot be covered in this guide.

Please consult the University of Manitoba Administration via email regarding any in-person activity and its specifics relating to health & safety.

General Steps:
  1. Reach out to the Venue Manager (On or Off-Campus) to see if their venue is available and willing to host your event there. Inquire if there are any additional forms / protocols that must be followed. When reaching out, try to do a soft-booking / soft reservation as you will need to gather approval from the University Administration of your event. Once you secure the soft-booking, move to the next step.
  2. Fill out the student-led in-person activity form and send it to the University Administration via email. This form can be found at at the bottom right called Student-led in-person activity request form (doc).
  3. Once you have secured approval from the University Administration, reach out again to the Venue Manager about officially booking the space for the day & time.
  4. Once the venue has been officially booked, prepare for the event!

Each in-person activity will be different depending on the context, if you require more details about aligning with Health & Safety policy, please reach out to the University Administration via email.


  • If your student club / association is not officially recognized, it may have a harder time getting approvals.
  • If your student organization is officially associated with a faculty, college, or residence. It is important to reach out to your respective faculty, college, or residence about the idea of hosting an in-person activity.
  • If you are planning to book a venue on-campus, look at the BOOKING ON-CAMPUS VENUES section on this page for more information.

Venue Links

Venue Statuses


  • Biological Sciences Building
  • St Paul’s College
  • Drake Centre
  • College of Rehabilitation Sciences Room Bookings
  • Social Work
  • Education Building


  • Robson Hall (Faculty of Law students only)
  • Music Buildings (Faculty of Music students only)
  • Wallace Building (Faculty of Environment, Earth, and Resources students only)


If the venue is not in the closed or restricted lists, then they are open to all students for booking.

  • Conference & Catering Services is open.
  • The Quad has limited opening from Sept – Oct.
  • See the list of faculty building schedulers here.

Booking Protocols

A venue is a general label for rooms/spaces inside or outside buildings that are controlled by a building scheduler. Each venue will have their own protocols regarding the booking of their spaces.

  • Some will request a minimum amount of time between the time of booking and the event held.
  • Some will require insurance from the student club / association.
  • Some will require additional forms filled out regarding the space.
  • Some will require additional protocols & approvals before even talking to them such as rooms in Bannetyne Campus.

Regardless of the venue, it is proper professional etiquette to give them ample time to book the space for your student group when contacting them. An example is at least 1 week notice in advance. Please do not book last-minute with these venues.